Loon Lake Association By-Laws

 

BYLAWS OF LOON LAKE ASSOCIATION

Article I: Name

Section 1- The name of the association shall be Loon Lake Association.

Section 2- The association shall be a non-profit and non-stock organization.

Article II: Address

Section 1- The address of the association shall be a post office box maintained by the association at the post office in Vergas, Minnesota.

Article III: Purpose

Section 1- The association shall promote and maintain the environmental, economic and recreational protection of Loon Lake and vicinity.

Section 2- The association shall work in conjunction with federal, state and local agencies, public and private, to maintain the quality of the lake.

Section 3- The association shall promote among the membership and relevant agencies, the support of projects to maintain or enhance the quality of the lake.

Section 4- The association shall provide educational resources relating to the protection and quality of Loon Lake and its wildlife.

Section 5- The association shall inform the general membership of civil concerns relating to the purposes of the association.

Article IV: Members

Section 1- Full and voting membership shall be open to all interested persons who own property on Loon Lake.

Section 2- Associate membership, without vote, shall be open to all persons who share an interest in the purpose of the association.

Article V: Dues

Section 1- Full membership annual dues shall be $20.00.

Section 2- Associate membership annual dues shall be 50% of the full membership dues.

Section 3- Annual dues shall be recommended by the board of directors based on anticipated expenses and approved by the membership at the annual meeting.

Section 4- Any assessments for special projects must be approved by the membership at the annual meeting.

Section 5- Annual dues shall be payable no later than July 1st of the current fiscal year to remain a voting member in good standing with the association.

Section 6- The fiscal year shall be July 1 to June 30.

Article VI: Board of Directors

Section 1- The board of directors shall consist of 8 directors in good standing with full membership elected by the membership at the annual meeting. A simple majority vote of the membership present shall be required to elect a director.

Section 2- The board of directors shall fulfill all duties directed by the president, board of directors and general membership and generally oversee the affairs of the association.

Section 3- The term of office for directors shall be 3 years. Directors may serve no more than 2 consecutive terms. From time to time, some director positions may be assigned 1 or 2 year terms so as to provide for no more than 3 director positions becoming vacant in any single year.

Section 4- The immediate past president of the association shall remain on the board of directors as a voting and advisory member, providing the past president is a member in good standing and the past president’s position on the board of directors has expired.

Section 5- The officers of the association may fill vacancies on the board of directors, effective until the next annual meeting.

Section 6- The board of directors may appoint various committees to help achieve the association’s purpose in specific areas. The board of directors shall determine how long each committee shall function.

Article VII: Officers

Section 1- The officers shall be a president, a vice president and a secretary/treasurer.

Section 2- The officers shall be elected by the board of directors immediately following the annual meeting.

Section 3- Officers may serve in the same office as long as duly elected by the board of directors and the officer’s term on the board of directors has not expired.

Article VIII: Duties of Officers

Section 1- The president shall preside at all annual, board and special meetings of the association and shall represent the association at all official functions.

Section 2- The vice president shall, in the absence of the president, fulfill the duties of the president. Further, the vice president shall fulfill other duties as designated by the president.

Section 3- The secretary/treasurer shall;

-Record and maintain minutes of all annual, board and special meetings of the association and shall manage all routine correspondence of the association.

-Maintain all revenues of the association and shall disperse expenditures as designated by the board of directors.

-Present an annual report of income and expenses at the annual meeting of the association.

Article IX: Meetings

Section 1- The association shall meet annually on the 4th Friday in June. The time and place shall be set no later than May 15th.

Section 2- The board of directors shall meet quarterly, with the spring meeting prior to the annual meeting to set the agenda.

Section 3- Special meetings may be called at the discretion of the board of directors or at the request of the general membership.

Article X: Voting and Quorum

Section 1- Each paid membership per property parcel is entitled to one (1) vote; each parcel is limited to one vote.

Section 2- A quorum shall consist of 25% of the general membership in attendance and voting.

Article XI: Parliamentary Procedure

Section 1- All meetings of the association and board of directors shall be conducted in accordance with Robert’s Rules of Order, unless otherwise specified in the bylaws.

Article XII: Suspension of The Bylaws

Section 1- These bylaws may be suspended by a two-thirds majority vote of the membership present and voting.

Section 2- These bylaws shall be suspended only in emergency situations.

Article XIII: Amendments To The Bylaws

Section 1- These bylaws may be amended at any meeting of the association, providing that a written notice is given to the general membership at least fifteen (15) days in advance of the meeting at which action is to be taken.

Article XIV: Dissolution

 

Section 1- The association may be dissolved by a two-thirds majority vote of the general membership in attendance and voting at an annual or special meeting of the association.

Section 2- In the event the association is dissolved, all debts shall be paid from existing assets.

Section 3- After all debts are satisfied, all remaining assets shall be distributed to other non-profit lake associations as determined by the membership.