Board of Directors 2007 Meeting Minutes


Meeting Minutes: December 2007
SIBLEY LAKE ASSOCIATION BOARD OF DIRECTORS MINUTES
DECEMBER 8TH, 2007

 

Members Present: Mel Granos, Dave Lind, Bill Triplett, Mark Jurchen, Kelly McCaffrey, Joe Peterson. The meeting was called to order at 9:35AM by Vice President Bill.

Treasurer’s Report: Mel reported total balances of $9,005.31 in all accounts which includes $3,071.41 in the Weed Control Fund, $5,461.07 in Savings and $506.83 in Checking. There was little activity in the funds this month. Mark moved and Dave seconded to approve the treasurer’s report. Motion carried.

Secretary’s Report: Mark indicated that the minutes had been forwarded to the board for review via email. Dave made a motion to approve the minutes and Bill seconded the motion. Motion carried.

Exotic Species and Water Quality: Dave reported that he had discussed the issue of the water quality survey and report for 2007. Both agreed that there was nothing indicating our intention to proceed. However the board members present felt that we should pay at least half of the $1,600 bill as we have been very satisfied with the services of Professional Lake Management. Mark also indicated that the March meeting only had 3 board members attend when the decision was made to not do the survey for 2007. An email request for vote was not made in addition to the motion approved by the three board members attending. Dave moved and Mark seconded a motion to pay $800 of the bill on a voluntary basis subject to approval by an email vote of the rest of the board. Motion carried unanimously with the members present.

Dave also discussed our need to begin the processing of raising funds for the 2008 treatment. He said that Patrick Selter had indicated we should plan for about a 3% increase in the cost. The board also concurred that we would probably not pursue the water quality survey and report for 2008.

Lake Improvement District: Dave reported that the signed petitions had exceeded the number we needed by 2 and that he had filed all the appropriate paperwork with the County. However, the local DNR office, upon notification of the hearing on Tuesday the 11th of December, sent a letter to our association which was forwarded to the board, indicating that all the necessary paperwork had not been completed. Dave said that we would have to wait and see what transpires between the county and the DNR. The hearing may or may not be held at this time depending on the outcome.

Dave also indicated that Don Hickman with the Initiative Foundation in Little Falls was extremely helpful in preparing a volume of paperwork at the last minute on our lake management plan. Without his assistance we would not have made the progress we did.

Bill moved and Mark seconded a motion to have Dave obtain a $50 gift certificate for Don Hickman as a means of saying a personal thank you for his assistance. Motion passed.

Membership: Mel indicated he would turn over what information he has at this time to Jeff and Dave for a new master list. Possibly Jeff could take over updating our data base for our membership and the residents and owners of lake property on Sibley.

Newsletter: Mark indicated that one would go out in January as more information on the LID is available.

Highway 371 Update: Mark reported that the Brainerd Lakes Chamber of Commerce had completed a survey of the 56472 area and have taken a position on the highway in favor of through town. The council will vote on the resolution Tuesday, December 18th at a special council meeting.

Fish House Inventory: Mark shared that in the past, an inventory of fish houses had been done during the winter in the event there were problems with litter or portions of the houses left in the spring. Having the information would allow contact with the users of the lake and brochures could be left on the houses encouraging best practices and to leave a clean site upon spring removal of the fish house. The board agreed that this would be a great idea. Joe, Mark, and Dave will work on this.

2008 Weed Control Funding Amount: Mark moved and Joe seconded a motion to request $200 donations for this year’s weed control treatment. Motion carried.

The next meeting was set for 9:30AM on February 23rd, a Saturday, at the Lakes State Bank Board room.

Meeting was adjourned at 10:30AM

Respectfully submitted,

Mark Jurchen, Secretary
Sibley Lake Association

 


Meeting Minutes: October 2007
SIBLEY LAKE ASSOCIATION BOARD OF DIRECTORS MINUTES
OCTOBER 27TH, 2007

 

Members Present: Ray Smith, Mark Jurchen, Mel Granos, Dave Lind, Bill Triplett, Kathy Karr, Greg Karr, Joe Peterson, Jeff Benson, Kirby Koster. The meeting was called to order by President Greg at 8:35AM

Treasurer’s Report: Mel reported a total balance of $9,752.11 in all accounts with a balance of $3,037.41 in the Water Quality Fund. Mel reviewed a history of the savings account over the past few years. He also had a bill that he received for $1,600 from Professional Lake Management for the water quality survey for this year. The board discussed their understanding that the testing was not to be done this year. Mark would check on the minutes and advise Dave who will discuss it with Professional Lake Management. Mark moved to approve the report and Bill seconded. Motion carried.

Secretary’s Report: Mark submitted the minutes to the board previously via email. Ray moved and Bill seconded a motion to approve. Motion carried.

Exotic Species: Dave stated he would contact Patrick Selter at Professional Lake Management and discuss the Water Quality Control issue. He will negotiate any payment and forward the information to the board for a vote.

Dave also reported that December 9th was the hearing for the Sibley LID and that all votes should be in. We have 84 and need 83 out of the 163 taxpayers on the lake. Dave will keep us posted.

Membership: We have two new members. David and Linda Resch who have purchased Borg’s home and Taylor and Shawn Keneski, who are building a home on Sibley Lake Road.

Beaver Control: Bill reported that November 1st is the opening of the season. He has secured permission to access Mayo Creek on private land to deal with the beaver dams.

Newsletter: The board discussed sending out a short update the first of the year when more information is available on the Lake Improvement District.

Insurance: Mark presented the Board of Director’s renewal for the year. Dave moved and Bill seconded a motion to approve. Motion carried.

Gull Lake Newsletter: Mark presented an invitation to share the newsletters between Gull and Sibley. The board discussed the option and decided not to participate at this time.

Water Quality Assessment Report: The report has been completed and the lake appears to be “slightly unhealthy” at this point. Chlorophyll levels are high and the clarity is not good at this time. This may be as a result of little precipitation during the year which did not allow a cleansing of the lake.

A motion to adjourn was made by Bill and seconded by Dave. Meeting was adjourned at 10:35AM.

Respectfully submitted,

Mark Jurchen, Secretary
Sibley Lake Association

 


Meeting Minutes: September 2007
SIBLEY LAKE ASSOCIATION BOARD OF DIRECTORS MINUTES
September 22ND, 2007

 

Members Present: Bruce Kuehn, Bill Triplett, Mark Jurchen, Greg Karr, Kirby Koster, Ray Smith, Kathy Karr, Jeff Benson, Kelly McCaffrey, Mimi Swanson. The meeting was called to order by President Greg at 8:33AM

Treasurer’s Report: In Mel’s absence, Jeff reported a total balance of $9,475.70 in all accounts with $2,761.63 in the weed control fund. An additional $40 were received in dues. Bruce moved and Bill seconded a motion to approve. Motion carried.

Secretary’s Report: Mark indicated that minutes were emailed to the board and asked for any corrections or additions. Ray moved and Bruce seconded the motion to approve. Motion carried.

Lake Improvement District: Jeff reported that we need an additional 8 signatures for the petition. It is the objective to obtain those signatures by our next board meeting so that the petition may be presented to the County. Ray indicated that it has been a challenge to locate the property owners and obtain signatures. Some are reluctant to sign due to the increase in property taxes. Kelly indicated she would assist David in determining the exact number of property owners. Doing so is vital to make sure we have the adequate amount of signatures. Mark moved and Mimi seconded a motion to make an additional mailing to the general membership who have not signed the petition. Motion carried.

Shoreline Task Force: Mimi reported that she will explore the cost and feasibility of a sign for the sand bar at Mayo Creek.

Highway 371: Mark reported that the City of Pequot Lakes is still reviewing its options on the placement of the highway and that no further information is available at this time.

 

New Business: Kelly indicated that she would compile a list of various locations and sources for disposal of yard debris, etc.

Treasurer Assistant: Mark moved and Bill seconded the motion to appoint Jeff as an assistant to Mel. Motion carried.

Checking Signatures: The board discussed audits and required signatures for the financial affairs of the Association. The board decided it would be prudent to require 2 signatures on the checks issued. Mark moved and Bill seconded a motion to authorize 2 signatures on each check and to appoint the Treasurer, Assistant Treasurer, President, and Secretary as authorized signatures. Motion carried.

LARA: Mark moved and Ray seconded a motion to renew our membership in LARA and appoint Joe Peterson as our liaison. Motion carried.

Documents: Ray suggested that each document for our association have the originator or author designated on the document. The board concurred.

Minnesota Land Trust: Mark briefly described the scope and purpose of the Minnesota Land Trust and how it may be utilized to preserve vacant land and out lots on Sibley Lake.

Email Voting: Kirby suggested that when a vote is taken via email, “reply to all” should be utilized to make the vote available to all board members. The board concurred.

Next board meetings are to be held on Saturday, October 27th, and Saturday, December 8th, 2007. Both will be held at the Lakes State Bank Board Room beginning at 9:30AM.

Mimi suggested that the board set a time limit for its meetings of between an hour and a half and 2 hours. The board agreed that if our meetings last too long in the future to address the time limit.

 

The meeting was adjourned at 9:45AM.

Respectfully submitted.

 

Mark Jurchen, Secretary
Sibley Lake Association

 


Meeting Minutes: August 2007
SIBLEY LAKE ASSOCIATION BOARD OF DIRECTORS MINUTES
AUGUST 18TH, 2007

 

Members Present: Mel Granos, Ray Smith, Mark Jurchen, Greg Karr, Bill Triplett, Cheryl Mills, Jeff Benson, Dave Lind, Kelly McCaffrey, Kirby Koster, Joe Peterson, Bruce Kuehn, and Mimi Swanson. The meeting was called to order at 8:35AM by President Cheryl Mills.

 

Election of Officers: The following board members were nominated for the executive board as follows:

 

President: Greg Karr
Vice President: Bill Ttriplett
Treasurer: Mel Granos
Secretary: Mark Jurchen

 

A motion was made by Bruce to close nominations and cast a unanimous ballot. Kelly seconded the motion. Motion carried. The meeting was then conducted by the new president, Greg Karr.

 

Treasurer’s Report: Mel reported a total balance of $9,675.70 in all accounts with $2,761.63 remaining in the weed control fund. He also reported revenue of $380 from the sale of Sibley apparel. Mark moved and Bill seconded a motion to approve. Motion passed.

 

Secretary’s Report: Mark indicated the previous minutes had been emailed and asked for any corrections or additions. Ray moved and Mel seconded the motion to approve. Motion carried.

 

Exotic Species: Dave reflected along with several members that the lake was looking much better, especially the south end. The treatment appears to be effective. The board also discussed that coon tail may also need to be addressed as it is flourishing.

 

Lake Improvement District: Dave reported that with the current progress and if we are able to obtain the needed number of signatures for the petition, the LID would be established in 2008 with funding resulting in the 2009 fiscal period. Once the petitions have been gathered they must be presented to the County Commissioners for approval. Ray will be assisting Dave in obtaining the remaining signatures. Currently the committee has 65 and the number required is 84.

 

The next step would be to organize a board of directors and determine a dollar amount for the 2009 levy. Patrick Selter from Professional Lake Management will be consulted for the funding necessary to continue treatment. The amount will be established and voted on at our September board meeting.

 

Shoreline Task Force: The committee has been quiet as Mimi reported. Her idea for a cleanup day did not materialize due to board concerns on amount of debris that would be collected.

 

Sibley Apparel: Mimi reported that she still has caps, T shirts and sweatshirts. She indicated the web site needs to be updated.

 

Highway 371 Update: Mark reported that the city and P&Z are still meeting as a collective committee to study both options and have not yet reached a decision. They are working with MNDOT on both plans and the funding necessary for each.

 

Beaver Control: Bill reported that there is a beaver dam up Mayo Creek about 300 yards which should be removed for walleye spawning. Bill indicated he would head a committee to work on dam removal. John Oxborough will be contacted to see if he wishes to continue on the beaver control.

 

Lakes and River Alliance: Mark indicated that he had been contacted by Bill Vilfordis of LARA who asked that we renew our membership in LARA and send a representative to the September 15th annual meeting. Joe Peterson volunteered to attend and report to the board at the October meeting. It was hoped that the information at the annual meeting would enable the board to make a better decision on the renewal.

 

Insurance: Mark reviewed the renewal of the Association’s General Liability policy and moved to approve payment of the premium of $240. Motion carried.

 

Door prizes for Annual Meeting: Greg indicated that it was becoming more awkward to request donations from merchants. Mark agreed. The board decided that this would be the last year for requests. Mark will put an ad in the paper thanking the merchants or send out thank you notes.

 

Island Cleanup: Several board members discussed the possibility of cleaning up the island in the middle lobe of the lake for recreational activities.

 

Committees and Assignments: Various committees were discussed and members appointed to each per the revised list of the board of directors.

 

The next meeting was scheduled for September 22nd at 8:30AM

 

Dave moved and Bill seconded a motion to adjourn. Motion carried. The meeting was adjourned at 10:11AM

 

Respectfully submitted,

 

Mark Jurchen, Secretary
Sibley Lake Association

 


Meeting Minutes: July 2007 (Annual Meeting)
SIBLEY LAKE ASSOCIATION BOARD OF DIRECTORS MINUTES
JULY 21ST, 2007

 

 

 

The annual meeting for the Sibley Lakes was called to order at 10:40AM by President Cheryl Mills.  President Mills introduced the members of the board that we in attendance.   Self-introduction of the general membership followed.

 

Patrick Selter from Professional Lake Management provided an overview and a history of the exotic weed control management plan for Sibley Lake.  Treatment began in 2005 by treating approximately 60 acres annually.  There has been approximately a 60% reduction in the mass of the curly leaf pondweed.  A concentration of efforts was made primarily on the south end along with spots on the north end of the lake. 

 

PLM has also been conducting water quality testing along with utilizing Sibley as a place to calibrate their equipment.  The lake’s water quality is steady.  The lake is in a mid-eutrophic state for most of the area with eutrophic at the south end. 

 

He recommended undertaking 5 years of testing on the management plan ending in 2010.  This may also include some winter testing in conjunction with the DNR.  He hoped that with the early treatment, the amount of treated acreage would decrease in the next few years thus reducing the expense.  Continued monitoring for other invasive species is vital to provide advanced warning for funding of treatment efforts. 

 

He also shared that hydrilla, an exotic species that looks like natural vegetation, is entering area lakes.  It is moving by boat, docks, and lifts much like zebra muscles and Eurasian milfoil.  He indicated that a fish kill that may have occurred this year could have been caused by the high lake temperatures experienced in the spring.

 

Overall, Patrick felt that the efforts have been a success.

 

Treasurer’s Report:  Mel reported an expenditure of $17,709.80 for the treatment of the curly leaf pondweed.  It required a loan from the general fund of $2,000.00 to complete the payment as $15,700 was donated by 90 out of 176 members.  He also reported that 123 had renewed their membership.  A balance of $8,842.58 was reported in all accounts with a current balance of $1,971 in the weed control fund.  Report approved by the general membership.

 

Secretary’s Report:  A reading of the minutes was dispensed with and minutes of the July 2006 annual meeting were approved.

 

LID Report:  Dave reviewed the general steps of establishing the Lake Improvement District.  It requires a petition with 50% of the riparian property owners plus 1.  The petition is then presented to the County Commissioners for a public hearing.  2009 would be the earliest year that the LID would realize income from a levy if it is approved in 2008.  Dave shared that Cass County does not participate in Lake Improvement Districts, but the residents of that county would be asked to contribute on a voluntary basis. 

 

The LID would consist of a board of directors which meets to set up a budget based on goals and objectives which would subsequently be submitted to the county.  Minutes will be kept and funds will be utilized for specific purposes.  Various members expressed  concerns about special assessments.  Additional funding would have to be approved by the LID board.

 

Board of Directors Election:  Nominees for the coming year were Greg Karr, Bill Triplett, Mel Granos, Mark Jurchen, Bruce Kuehn, Mimi Swanson, Jeff Benson, Dave Lind, Kathy Karr, Joe Peterson, Kirby Koster, and Kelly McCaffrey.  Nominees were elected by a motion to cast a unanimous ballot.  The new board members will join Cheryl Mills and Ray Smith.

 

Meeting was adjourned and the annual raffle and picnic followed.

Respectfully submitted,

 

Mark Jurchen, Secretary
Sibley Lake Association

 


 January Board Meeting Notes
SIBLEY LAKE ASSOCIATION BOARD MINUTES
JANUARY 20th, 2007

Members Present: Mel Granos, Mark Jurchen, Dave Lind, Bill Triplett, Greg Karr, and Cheryl Mills. The meeting was called to order at 9:30AM by President, Cheryl Mills.

Treasurer’s Report: Mel reported a balance of $9,862.94 in all accounts. He indicated we had received $410 from Mimi on the apparel sales. Currently there is $2,099.60 in the exotic species fund. Mark moved and Dave seconded a motion to approve. Motion carried.

Secretary’s Report: Minutes previously sent via email. Dave moved and Bill seconded a motion to approve. Motion carried.

Exotic Species Report: The letter to be sent to members soliciting funds was reviewed by the board and will be mailed shortly. The cost of this year’s application is $260 per acre with a recommendation of treating 60 acres. The optional water quality testing would be $2,678 with the regular program as done in the past at $1,600.

Dave reported that water quality report from last year has been received from Professional Lake Management and Mark will post on the web site.

Lake Improvement District: Dave stopped at the county offices and obtained a packet to Lake Associations outlining the process for forming an LID. Everything would need to be in by November of 2007 to allow processing and the collection and availability of funds by 2009. Mark will contact Attorney, Lonnie Thomas, to secure costs for legal assistance and will also see if local governmental insurance applies to the LID.

Membership Info: Dave is working on a welcome packet for our lake association to be distributed to new and existing members. $130 has been approved for the project.

Beaver Control: Mark said that he would contact John Oxborough for an update and his desire to continue on the board and the committee.

Fish Stocking: Mark indicated that he would check the DNR web site to see if Sibley had been stocked.

Meeting was adjourned at 9:30AM. Dave moved and Bill seconded motion which was approved.

 

Mark Jurchen, Secretary.