Board of Directors 2008 Meeting Minutes

 


Meeting Minutes: November 2008
SIBLEY LAKE BOARD OF DIRECTORS
MEETING MINUTES, NOVEMBER 15TH, 2008

Members Present:  Bill Triplett, Kelly McCaffrey, Mel Granos, Mark Jurchen, Dave Lind, Mike Ridgley, Mimi Swanson, Sean Kaneski, and Greg Karr.  The meeting was called to order by President Bill at 9:30AM

Treasurer’s Report:  Mel reported a total balance of $11,053.25 in all accounts.  This includes $3,861.18 in the Weed Control Fund and $2,384.09 in the Memorial Fund.  Mark moved and Sean seconded a motion to approve.  Motion carried.

Secretary’s Report:  Mark presented the minutes for approval which were sent via email.  Sean seconded motion to approve.  Motion carried.

Water Quality Report:  Mark and Dave indicated that the test results were posted on the RMB Environmental Laboratories web site.  The readings over the summer were taken just west of the fishing pier at site 201 on the lab’s map.  The sechi reading decreased from 10.5 feet in the spring to 5.8 feet in the fall.  Chlorophyll and phosphorus readings remain at an elevated level.  The study was done in conjunction with the MPCA as Sibley Lake is on the watch list for impaired lakes.

Sibley Apparel:  Sean offered to research having our apparel made and marketed by Custom Screen Prints.  He will report back to the board. 

Special Thankyou’s:  Special thanks to Sean, Kelly, and her husband for cleaning up the debris on the Island.  Also, Special thanks to Dawn Bittner, Pequot Zoning Administrator, for spearheading the project of cleaning up the old city dump across from Mud Bay on Sibley.  We appreciate all of your hard work!

LID and Membership:  The board discussed the importance of coordinating the property owner lists with the county to insure that non-riparian land owners are levied for the LID.

Lake Maps:  Mel reported that Caroljean Weise at Weise Clothing can make additional lake maps for $10.00 each.

Membership:  Mel reported that the membership numbers were the same as last meeting’s report.

Keith Anderson:  The board was informed of the death of a former lake resident and very active board member, Keith Anderson. 

E&O Insurance:  Mark presented the renewal of the Association Board’s Directors’ and Officers’ E&O Insurance.  Greg moved and Sean seconded the motion to pay the annual premium.  Motion carried.

Watershed and Shoreland:  Mark reported that he will be obtaining the full report for the study done on Lake Margaret and will report back to the board on the results at the next meeting.

Sales Tax and State Shoreland Rules:  Mike volunteered to monitor the expenditures of the new sales tax, which was passed by referendum, dedicated to water quality and environmental issues.

Kelly volunteered to study the new State Shoreland Rules and report back to the board.

Email Motion:  Mark submitted a motion to authorize an expenditure of up to $100 for the design work for our Sibley Lake apparel.  Sean will handle the arrangements.  Motion was passed with yes votes from Jeff, Kirby, Mike, Mimi, Greg, Joe, Ray, and Mark. 

Mark moved and Mike seconded a motion to adjourn.  Meeting adjourned at 10:35AM.

Respectfully submitted,

Mark Jurchen, Secretary


Meeting Minutes: September 2008
SIBLEY LAKE BOARD OF DIRECTORS
MEETING MINUTES, SEPTEMBER 20TH, 2008

Members Present:  Kirby Koster, Ray Smith, Mimi Swanson, Dave Lind, Joe Peterson, Mike Ridgley, Sean Kaneski, Mark Jurchen, Kelly McCaffrey, and Mel Granos.  The meeting was called to order by Vice President Kirby at 8:30AM.

Treasurer’s Report:  Mel reported a total balance of $11,189.96 in all accounts with $3,856.59 in the Exotic Species Fund.   Ray moved and Sean seconded the motion to approve.  Motion carried.   (view)

Secretary’s Report:  Mark submitted the minutes previously emailed for approval.  Dave moved and Sean seconded the motion to approve.  Motion carried.

Exotic Species:  Dave reported that we will need to wait until spring to determine the extent of our treatment efforts for 2009.  Mimi encouraged the board to remain vigilant and be aggressive on treating the weeds to prevent it from becoming a problem again.

Lake Improvement District:  Dave reported that the names for the board have been submitted to the Crow Wing County Commissioners for approval and that he is securing the names of the property owners for the levy.  Discussion ensued on the amount of the levy and it was board consensus that the recommendation to the LID Board is to secure the maximum amount. 

MPCA Water Testing:  Dave reported that he had collected and delivered the final water samples and that the results would be on the lab’s website.

Shoreline Task Force:  Mimi reported on the concept of utilizing “rain gardens” in shoreline management and that she has been working on one for their shore area.  There was further discussion on a possible campsite on the island and that there is currently a couple of old chairs at the site.  Joe will check on it.  Mimi also voiced concern over the runoff at the DNR boat landing and will do some checking on possible solutions.

Membership:  Mel reported that we had 96 out of 181 members donate to the Weed Control fund this past year and 132 members renew their membership.

Sibley Apparel:   Mimi indicated that all that is left are some women’s tank tops.  She will be working on a spring line.

Minnesota Water’s Membership:  Mark moved and Mike seconded a motion to approve the $150 membership fee and to renew our membership in the organization.  Motion carried.

Fish Stocking:  Mel reported that Sibley is on the schedule for 2009 for walleye fingerlings.

Goals and Objectives:  A discussion ensued concerning objectives and projects for 2009.  It was a consensus of the board to concentrate our efforts on the watershed issue and non-source point pollution.  Ray felt that we should address our issue as a micro portion of a macro problem which affects the entire Gull Lake Chain.Greg, Joe, Sean, Kirby, and Mark all indicated a desire to serve on a committee to address the issue.

The other major objective is to review our current Water Management Plan and update it along with our mission statement.  Jeff Benson and Joe Peterson will head this committee.

The meeting was adjourned at 9:30AM

Respectfully submitted,

Mark Jurchen, Secretary
Sibley Lake Association


Meeting Minutes: August 2008
SIBLEY LAKE BOARD OF DIRECTORS
MEETING MINUTES, AUGUST 16TH, 2008

Members Present:  Mimi Swanson, Mel Granos, Mark Jurchen Mike Ridgley, Julie Benson for Jeff, Bill Triplett, Kirby Koster, Sean Kaneski, Kelly McCaffrey, and Ray Smith.  The meeting was called to order at 8:30AM by Vice President Bill.

Treasurer’s Report:  Mel reported a total balance of $11,175.76 in all accounts.  This includes $3,656.59 in the Weed Control Fund and $2,384.09 in the dedicated fund for the fishing pier.  Mel also reported a total of $752 in receipts at the annual meeting including $40 in memberships, $150 for apparel, and $250 in donations to the weed control fund.  Sean moved and Ray seconded a motion to approve.  Motion carried. (view)

Secretary’s Report:  Mark submitted the minutes to the board via email previously for review.  Mike moved and Kelly seconded a motion to approve.  Motion carried.

Election of Officers:  Nominations were made and approved by a unanimous ballot for the following positions and board members:

President:  Bill Triplett – Mark nominated, Kirby seconded, Approved.

Vice President:  Kirby Koster – Mike nominated, Bill seconded, Approved.

Secretary:  Mark Jurchen – Bill nominated, Ray seconded, Aprroved.

Treasurer:  Mel Granos – Bill nominated, Mike seconded, Approved.

Exotic Species:  The board concurred that the weed growth has slowed and the lake is now clearer then it has been for some time.  Mayo Lake is also treating.  David and Deb are continuing to collect samples for the MPCA for analysis on water quality. 

Lake Improvement District:  The nominees have been submitted to the Crow Wing County Commissioners for approval as provided by state statute.  They will review the nominees at the August 26th Commissioner’s meeting.  Those submitted include Sean Kaneski, Mike Ridgley, Dave Lind, Larry Greden, Jeff Walden, Martin Buck, John Fontecio, Joe Wagner, and Jay Cleveland. 

Shoreline:  Mimi reported that there were a number of old docks and structures along the shoreline and that we should make it a priority to work with the owners to remove them.  She also expressed a concern about swimming platforms which were anchored out in the water a distance from the shore.  They could be a concern for boaters, skiers, etc.  She will review the DNR regulations and advise.  An article will be placed in our next newsletter addressing the issue.

Membership:  Mel reported that we have 133 who have renewed their membership for the current year out of a total possible number of 200.  He also said that 94 had contributed to the weed control fund in 2008 compared to 97 in 2007.

Sibley Apparel:  Mimi indicated that she would like to sell out of the current stock with price reductions on the clothing articles.  She would then work on a new spring line.    Mark moved and Sean seconded a motion to sell the remaining stock at 2 for the price of 1 at the current sale price.  Motion carried.

Lake Maps:  There are a number of maps still available for sale. The idea to give a map to any new association member with a paid membership was discussed.  Mark moved and Mike seconded the motion to do so.  Motion carried.

General Liability Insurance:  Mark went over the insurance coverages for the association and indicated that the current premium of $234 for the general liability is now due.  Mike moved and Ray seconded the motion to pay the renewal premium.  Motion carried.

990 Form:  Mark reported that new IRS regulations require the Association to file an informational Form 990 for our non-profit status.  Kelly moved and Julie (for Jeff) seconded a motion to file the form and ask Bruce Kuehn if he would be willing to file the form.  Motion carried.

Watershed:  Mark discussed the current situation with Lake Margaret and its impaired status with the MPCA.  The residents and Association have done extensive research on the cause of the poor water quality including inspections of septic systems and review of the impact of their watershed.  The engineer’s report will be reviewed in August and Mark indicated that he would either attend or obtain a copy of the report. 

Discussion of Sibley’s watershed ensued and Mark indicated that he would provide a report and maps on the watershed for the next board meeting.  Mark felt that addressing the affect of the watershed on Sibley’s water quality should be a primary objective for the coming year.

The meeting was adjourned at 10:00AM

Respectfully submitted:

Mark Jurchen, Secretary


Meeting Minutes: July 2008 (Annual Meeting)
SIBLEY LAKE ASSOCIATION
ANNUAL MEETING MINUTES, JULY 19TH, 2008

The meeting was called to order by President Greg Karr at 10:40AM.  Self introductions by the board followed.

Patrick Selter, Professional Lake Management, presented a synopsis of the treatment for our curly leaf pondweed which is in its 5th year.  He indicated that the lake looks good with two persistent problem areas on the north end of the south bay and on the north end of the lake.  There will be an assessment of the situation in the spring of 2009 to determine what efforts may be needed to keep the exotic weed in check.  He encouraged the association to continue to monitor the population and to continue to treat as needed.

He also indicated that we should be vigilant about other exotic species including hydrilla, zebra muscles and Eurasian milfoil.  There is a need for the state to increase their management efforts to educate and fund projects which enhance water quality on Minnesota lakes and rivers.  Joe Wagner commented that he has observed farm animals within 100 feet of shore line or in the water which contributes to watershed pollution. 

Following Patrick’s report the self introduction of members was done. 

Mel Granos presented the fiscal year report which was approved by the general membership (view)

Mark Jurchen indicated that copies of the annual minutes were available on the association’s web site and also, printed copies were available at the annual meeting.  He requested that we dispense with the reading of the minutes unless there was any objection.  None noted.

Ray Smith discussed the need for the awareness of surrounding wildlife while boating, especially our loon population.

Mark Jurchen reported the need to address the watershed issue along with our other lake partners on the Gull Lake Chain.  Lake Margaret is currently an impaired lake and is in the process of a study to determine various sources of pollution on the lake.   Our watershed should be a major concern for our association in the coming years.

Dave Lind updated the general membership on the status of the LID.  It has been approved by the County Commissioners and nominations for the initial board will be submitted to the Crow Wing County Commissioners for approval by statute.  Discussion of the initial assessment ensued with an agreement to target approximately $100 to $115 per property owners as our objective.  The general membership was unanimous in its support for that amount. 

Two positions were filled by a unanimous ballot on the Association Board.  Sean Kaneski and Mike Ridgley. 

The meeting was adjourned after which the raffle and annual picnic were held.

Respectfully submitted,

Mark Jurchen, Secretary
Sibley Lake Association


Meeting Minutes: June 2008
SIBLEY LAKE ASSOCIATION BOARD OF DIRECTORS MINUTES
JUNE 21ST, 2008

Members Present:  Bruce Kuehn, Mel Granos, Kirby Koster, Mark Jurchen, Bill Triplett, Joe Peterson, Ray Smith, Mimi Swanson, and Jeff Benson.  The meeting was called to order at 8:35AM by Vice President Bill Triplett.

Treasurer’s Report:  Mel reported a total balance in all funds of $10,327.88.  This included a balance of $3,392.79 in the weed control fund and $2,348.09 in the memorial fund.  Mark moved and Bruce seconded the motion to approve.  Motion carried.

Secretary’s Report:  Mark emailed the minutes to the board previously and submitted for approval.  Ray moved and Kirby seconded a motion to approve.  Motion carried.

Water Quality:  Mark reported that we are continuing our cooperation with the MPCA in a lake monitoring program and that our secci reading was 6 feet at the last reading.  He reported that Dave had visited with Patrick from Professional Lake Management and we will need to continue the monitoring of curly leaf for possible resurgence.  Coon tail could also be a potential problem in our lake. 

Lake Improvement District:  The board discussed options of how to solicit names for the LID board.  Ray moved and Kirby seconded a motion to send a letter to the riparian land owners of Sibley Lake to solicit names.  Motion carried.  A need to contact Crow Wing Lake Association was discussed to research how their LID is working, assessments made, flow of information, and how the association board and LID work together.

Buffer Zone Workshop:  Mimi indicated that she would plan to attend the August 9th workshop at Deep Portage.

Membership:  Mel reported that 117 members had renewed and that the dues had been confirmed at $20.

Annual Meeting:  Mark indicated that he and Trudy would work on the picnic for this year and various tasks were assigned to other board members for the event.  Election of officers would be held and 3 positions will be open.  Names will be solicited at the annual meeting.  Board members will bring raffle prizes as this year no solicitations of local businesses will be made.

Ambassador Committee:  Ray volunteered to form an ambassador club that would distribute our lake packets that Dave had put together and greet new members and property owners on our lake.

Meeting was adjourned at 9:40AM

Mark Jurchen, Secretary, Sibley Lake Association


Meeting Minutes: May 2008
SIBLEY LAKE ASSOCIATION BOARD OF DIRECTORS MINUTES
MAY 17TH, 2008

Members Present:  Dave Lind, Mel Granos, Bill Triplett, Mark Jurchen, and Jeff Benson.  The meeting was called to order by Vice President Bill at 8:35AM

Treasurer’s Report:  Mel reported a total balance of $22,164.24 in all accounts.  $16,257 in the weed control fund.  So far 82 out of 180 have donated to the weed control fund and 84 out of 200 have renewed their dues.  Mark moved and Dave seconded a motion to approve the report.  Motion carried.   (view)

Secretary’s Report:  Mark submitted the minutes previously emailed to the board for approval.  Dave moved to approve, Bill seconded. Motion carried.

Exotic Species/Weed Control:  The treatment is scheduled for May and the permit secured.  Dave moved and Jeff seconded the motion to proceed with the treatment up to the contracted amount subject to adequate funding.  Motion carried.

Lake Improvement District:  Dave informed the board that the LID for Sibley Lake had been approved by the Crow Wing Commissioners at the May Board meeting.  He will follow up to see what steps need to be taken next in forming the board and proceeding with the LID.

Newsletter:  Mark, Kirby, and Joe will be working on the newsletter in the next few weeks.  They anticipate mailing it in mid June.

MPCA Water Quality Testing:  Mark, Dave, and Jeff attended a training session on securing water samples for testing as part of the MPCA water quality program.  The funding from MPCA will pay for the lab work and the results will be posted on the lab’s web site.  They will be monitoring phosphorus, chlorophyll, and water clarity readings for the summer.  It is a one year program.

Next Board Meeting:  Larry Greden, owner of Linger Longer Resort, has invited the board to meet at the resort in June.  The meeting will be held June 21st at 8:30AM.

Annual Meeting:  The annual meeting is Saturday, July 19th, beginning at 10:30AM.  It will be held at the traditional location at Sibley Park with a picnic to follow.  Mark will secure the food and Dave and Jeff will bring the grill.  The program will be planned at the June board meeting.

Meeting adjourned at 9:25AM

Respectfully submitted,

Mark Jurchen, Secretary


Meeting Minutes: April 2008
SIBLEY LAKE ASSOCIATION BOARD OF DIRECTORS MINUTES
APRIL 19TH, 2008

Members Present:  Mel Granos, Bruce Kuehn, Bill Triplett, Mark Jurchen, Joe Peterson, Dave Lind, Kirby Koster, and Mimi Swanson.  The meeting was called to order at 8:30AM by Vice President Bill Triplett.

Treasurer’s Report:  Mel reported total funds of $18,058.39.  There is currently $13,697.09 in the weed control fund with 2008 contributions totaling $10,655.94.  Mark moved and Dave seconded a motion to approve.  Motion carried.

Secretary’s Report:  Mark previously emailed the minutes to the board.  Mark submitted for approval.  Bill seconded the motion.  Motion carried.

Lake Improvement District:  Dave indicated that the DNR letter had been sent and the hearing for the Sibley Lake LID was scheduled for April 22nd at 9:30AM.  Dave will attend.

Exotic Species Report:  Dave reported that several authorization cards that were sent to various property owners on the lake affected by this year’s treatment have not been returned.  He will follow up with phone calls. 

Dave also attended an exotic species forum at Ideal Township which he said was very informative and may be used for our annual meeting.  It outlined the movement of exotic species through not only boat transfers between lakes, but docks and lift.  He will attempt to obtain the power point presentation for the annual meeting.

Membership:  Mel reported that the membership dues statements have just been mailed and the memberships are beginning to come in. 

Sibley Apparel:  Mimi reported that Linger Longer Lodge has purchased a quantity of hats, shirts and sweatshirts.  Mimi felt that it would be good to clear out our present inventory before we purchase more.   Mel also indicated that we had 7 laminated Sibley Lake Maps still available.

Highway 371 Update:  Mark reported that there has not been any further action at this time.  The Alternative Route skirting the city on the east is still being studied.  The city is awaiting further information for the Minnesota Department of Transportation prior to giving municipal consent.  Once the municipal consent is given, no change will be made.

Water Quality Testing:  Dave and Mark attended a meeting on March 13th and met with representatives of Soil and Water and the MPCA.  Sibley Lake has been chosen to participate in a water quality testing program this summer for phosphorus, chlorophyll, and water clarity.  Due to the history of water quality testing that we have, we will be able to monitor trends.   Sibley Lake is currently on the watch list for the MPCA. 

Communication Policy:  The board discussed its policy concerning any external communication with membership or the public and affirmed its desire to approve all letters and written communication prior to distribution.

LARA:  Renewal or our dues was discussed and Dave moved and Bill seconded a motion to delay our decision pending further activity by LARA.  Motion carried.

The annual meeting is set for the 3rd Saturday in July as outlined in our By-Laws.  The date would be July 19th.   We will discuss plans for the meeting further at our next board meeting to be held at 8:30AM, Saturday, May 17th. 

Buffer Zone Expo:  Mark shared that he had received communication concerning a Buffer Zone Expo to be held Saturday, August 9th, 8:30AM to 4:30PM, at the Deep Portage Conservation Reserve east of Hackensack.  The expo is designed to provide practical, hands-on information concerning, septic systems, run-off, shoreline alteration permits and many other issues of lake quality. 

Bill moved and Mimi seconded a motion to adjourn.  Motion carried and the meeting was adjourned at 10:32AM.


Respectfully submitted,

Mark Jurchen, Secretary
Sibley Lake Association


Meeting Minutes: February 2008
SIBLEY LAKE ASSOCIATION BOARD OF DIRECTORS MINUTES
FEBRUARY 23RD, 2008

Members Present:  Kirby Koster, Bill Triplett, Mark Jurchen, Mel Granos, and Kelly McCaffrey.  The meeting was called to order at 8:30AM by Vice President Bill.

Treasurer’s Report:  Mel reported a total balance of $8,194.17 in all accounts with $3,041.15 in the exotic weed control fund.  This is down about $1,600 from last year.  We have had 21 responses on the contributions to the fund in the first week with 18 donations at $2,550.  Mark moved and Bill seconded a motion to approve the minutes.  Motion carried.

Secretary’s Report:  Mark reported that the minutes had been emailed to the board and moved to approve the minutes.  Kirby seconded the motion and it carried.

Exotic Weed Control and LID report:  Kelly reported in Dave’s absence that the hearing has been postponed by the county until April 22nd.  There was no indication as to the reason for the delay.  A notice will be sent by the board to notify all property owners of the change as prescribed by law.

Membership:  Mel reported that there has been no activity.  The dues statements will go out in May.

Beaver Control Report:  Bill said that the trappers reported very little activity.  There are two in Mud Bay and 3 inland on Mayo Creek.  They are trying to take care of the 3.

Newsletter:  A newsletter is scheduled for spring.

Initiative Foundation:  Mel reported that he had visited with Don Hickman.  Don thanked the board for the generous gift in recognition of his assistance with our LID project.  Don also indicated that there may be some possible grant money available under the Health Lakes Program.  One or two of the association would have to attend a seminar as in the past to qualify.  Mark will contact Don for details.

Linger Longer Lodge:  Larry Greden, owner of Linger Longer Lodge, mailed a note with his contribution requesting the board to consider an ad in the newsletter for his resort.  He also indicated that they are planning an open house for either the later part of May or mid June.  The board present discussed the request and in lieu of his continued financial support, to place an article/ad in the newsletter and possibly a page on our web site.  Mark moved and Bill seconded a motion to approve the article/ad at no cost contingent on an email vote of the board.  Motion carried.

Motion to adjourn made by Mark and seconded by Bill.  Motion carried.

Submitted by Mark Jurchen, Secretary, Sibley Lake Association.


Meeting Minutes Addendum: February 2008
SIBLEY LAKE ASSOCIATION BOARD OF DIRECTORS MINUTES
FEBRUARY 23RD, 2008 – ADDENDUM – EMAIL MOTIONS

Linger Longer Motion:  Motion made February 23rd, 2008 to publish an article/ad in the Spring Newsletter for Linger Longer Lodge at no cost.  Motion carried with 7 affirmative votes.  (Decision was made to do a feature article.)

Change of Corporate Address;  Motion was made by Mark Jurchen via email  March 16th, 2008 to change the corporate address to 31378 Lakeside Ave. Pequot Lakes, MN 56472.  Motion carried by email vote with 10 affirmative votes.  (Corporate Filing has been made with the Secretary of State for 2008)

Weed Control Permit Fee:  Motion was made by Mark Jurchen via email March 21st to authorize the expenditure of $750 for the Treatment Permit for 2008 payable to the DNR.  Motion carried with 9 affirmative votes.

Respectfully submitted,

Mark Jurchen, Secretary
Sibley Lake Association
Pequot Lakes, MN 56472