Board of Directors 2010 Meeting Minutes

 

 


Meeting Minutes: October 2010

SIBLEY LAKE ASSOCIATION BOARD MINUTES
OCTOBER 16TH, 2010

Members Present:  John Fontecchio, Mike Ridgley, Kirby Koster, Patrick Selter, Dave Lind, Mark Jurchen, Sean Kaneski, Joe Peterson, Ray Smith, and Mimi Swanson.  The meeting was called to order by President Kirby at 8:35AM

Treasurer’s Report:  Jeff provided a written report in his absence reflecting a total of $11,530.70 in all accounts.  This includes $2,873.82 in the weed control fund and $1,884.09 designated for the Bob Johnson Memorial pier.  So far a total of 103 members have paid their dues and donated a total of $2,775 to the general fund.  Mark moved and Sean seconded a motion to approve.  Motion carried.  (view)

Secretary’s ReportMark presented the minutes previously emailed for approval.  Dave seconded the motion.  Motion carried.

Professional Lake Management Report:  Patrick Selter visited with the board about the water quality of Sibley Lake.  His opinion is that the water quality is adversely affected by internal sources.  Sediment from the bottom of our lake, especially in the shallow portions along shoreline, provides much of the downloading of nutrients.  The middle of the lake is sandy.  He indicated that natural vegetation prevents exotic species from taking over and absorbs some of the nutrients. 

He also informed the board that there is currently no grant money available for treating the native species which may be out of control.  We could move forward on the permits with the cooperation of the homeowner to treat areas for each homeowner and even cover the cost.  He also indicated that and Aluminum Sulfate treatment is available which can be applied in the heavy areas.  It essentially suffocates the plants and phosphates which adversely affect water quality.

He also discussed that Zebra Muscles may be one of our next issues.  However, he said, they may not be as big a detriment as indicated since they will help clarity of water by eating various plants and organisms.

We discussed as objectives for next year to continue our treatment of Curly Leaf, water quality testing, point intercepting, and monitoring the spread of coontail.  Any Curly Leaf treatment will require signatures of property owners again.

Lake Improvement District:  Dave indicated that the levy of 163 property owners would again be made which results in $18,000 of additional revenue for the district.  He reported that the LID’s that met for a meeting were all concerned about the insurance issue and any fees and charges that were being incurred from the local county governments.  He indicated that 13 of the LIDs were insured with the Minnesota Counties Insurance Trust. 

Pine and Grove Streets:  Work was completed by Anderson Brothers.  Excellent results.

Refuse/garbage can at access:  After some discussion on the liability and other issues, Mark moved and Sean seconded a motion for the association to forgo the placement of a refuse or garbage can at the access.  Motion carried.

Board of Directors’ Errors and Omission Insurance:  Mark discussed the renewal of the board’s E&O coverage with Lakeland Agency.  Mike moved and Sean seconded a motion to approve the renewal.  Motion carried.

Management PlanThe board approved a motion to encourage our Lake Improvement District board to study our management plan incorporating the possible treatment of coontail and the application of aluminum sulfate.

Other Items:  Dave indicated that he would remove the buoys in the fall.  Ramsey access has been leveled and smoothed out.  Ray will explore a sign for Mud Bay warning boaters of low water levels in the bay. 

Meeting adjourned at 9:40AM

Respectfully submitted,

 

Mark Jurchen, Secretary
Sibley Lake Association


Meeting Minutes: August 2010

SIBLEY LAKE BOARD OF DIRECTORS
MEETING MINUTES, AUGUST 14TH, 2010

Members Present:  Mimi Swanson, Mark Jurchen, Kirby Koster, John Fontecchio, Mike Ridgley, Jeff Benson, Sean Kaneski, and Ray Smith.  The meeting was called to order by Vice President Kirby at 8:30AM.

ElectionsSean made a motion and Tim seconded a motion to cast a unanimous ballot for the following position:  Kirby Koster – President, Mike Ridgley – Vice President, Jeff Benson – Treasurer, and Mark Jurchen – Secretary.  Motion carried.

Treasurer’s Report:  Jeff reported a total balance in all accounts of $11,734.17.  This includes $2,763.67 in the weed control fund and $1,884.09 in the Bob Johnson Memorial Fund.  $2,049 has been received in dues.  Jeff moved and Ray seconded a motion to approve.  Motion carried.

Secretary’s Report:  Mark submitted the minutes for the previous meeting via email. Mark moved to approve, Mike seconded.  Motion carried

Water Quality:  Sean and Steve have been taking samples throughout the summer.  Tests are posted on the lab website.  Research on coontail indicated that it is a native plant and cannot be treated.  However residence can harvest up to 1,000 to 2,000 square feet.  Ray suggested that we make our membership aware of this at next year’s annual meeting and in the newsletter.

Membership:  Jeff reported that 98 members had renewed.

LID:  No report.

Pine Grove/Hubbard Project:  Jeff reported that the city is working on the project to prevent run off into Browns Bay.  A center basin may be utilized.  It was decided that a letter of thanks would be sent to the city when the project is completed.

New Business and Miscellaneous Items:

  1. A thank you was received from Peter and Jan Duccette for the Board’s work.
  2. New plug law requires plugs be removed and the boat drained prior to transport.  Boat owners will be fined if plug is in and water is present.

InsuranceA motion was made by Mark and seconded by Jeff to renew and pay for the general liability insurance for the Association.  Motion carried.

Buoys are back in town:  The buoys have been found and returned to the lake.

Swimming Rafts:  Mimi suggested that we inform our membership of the danger of swimming rafts being placed too far from shore.  They present a hazard for boating.  Refer to the DNR site for regulations and post them in the next newsletter.

Web Site Logo:  Kirby presented the new web site logo.  It is great.

Picnic ExpensesRay moved and Sean seconded a motion to reimburse Mark for the cost of the food for the picnic.  Motion carried.

Watershed:  There was a discussion of how to approach the watershed issue.  Since much of our watershed is in Cass County, it was agreed that we would work through Crow Wing County and also approach Larry Greden who has much experience working with agricultural issues on watersheds.

Water Quality Data:  Kirby and Mark will approached the Pequot School District to see if they have an environmental course.  We would explore the possibility of a class compiling our data for water quality test results over the years.

Professional Lake Management:  Mark will contact Patrick Selter to see if he can attend our next board meeting to discuss future projects and objectives for our Lake Association and LID.  Mike moved and Jeff seconded the motion to do so.  Motion carried.

Lake Management Plan:  The Lake Management Plan needs to be updated by the first of the year.

Mud Bay SignsSean moved and Mark seconded a motion to purchase signs for the entrance to Mud Bay.  Motion carried.  The signs will warn boaters of low water clearance which will hopefully prevent boats from being stuck in the bay.

Mike moved and Sean seconded a motion to adjourn.  Meeting was adjourned at 9:40AM

Respectfully submitted,

Mark Jurchen, Secretary


Meeting Minutes: July 2010 (Annual Meeting)

SIBLEY LAKE ANNUAL MEETING MINTUES
JULY 17, 2010

The meeting was called to order by President Bill at 10:03AM.  An introduction of Board members was made along with self-introductions by those who attended.

Treasurer’s Report:  Jeff reported to the general membership a total in all accounts of $10,960.17.  This compares to $10,990 10 years ago.  He shared that our financial position has remained stable.  Motion was made to approve and seconded.  Report was approved.

Secretary’s Report:  Mark reviewed the minutes from the 2009 meeting with the membership.  Dave Lind moved and Jeff Benson Seconded a motion to approve.  Motion carried.

Lake Improvement District:  Dave reported that we treated only 2 and one half acres this year as the curly leaf was not as prevalent as in past years.  He commended Patrick Selter and Professional Lake Management for an excellent job over the 5 year project.  He also shared that the coontail was a protected species and could not be treated, but only harvested.  The Association will not treat the coontail. 

Discussion on the levy for the coming year ensued and the general membership strongly supported the objective of accumulating a fund of $50,000 in the next few years to address potential treatment projects for various invasive species or to work on the watershed issues.  Greg Classen suggested that some of the funds could be used to monitor individual septic systems and Jay Cleveland inquired what the requirements of the county may be.

The LID is to be renewed in 5 years and the general membership was in agreement that we would review it at that time and take into consideration the cost and effectiveness of maintaining the LID.

Loons:  Ray Smith covered the need to use caution while boating near loon families.

Shoreline:  Discussion of allowing the natural plants and establishing gardens along shorelines ensued.  6 feet of buffer is the amount needed to properly filter water runoff.  A member also inquired about the sandbar in the middle section of the lake.  It is still there, but the water is higher this year due to the rain. 

Election of Officers:  8 board members agreed to serve another 3 year term.  Kirby, Jeff, Mark, Bruce, Greg, Mimi, Dave, and Joe.  John Fontecio volunteered to serve a 3 year term which completed the 14 members needed for the board.  Mike moved to cast a unanimous ballot and Tim seconded the motion.  Motion carried

The annual meeting was adjourned by motion of Bruce and a second by Mike at 10:55AM 

Respectfully submitted,

Mark Jurchen
Secretary


Meeting Minutes: June 2010

SIBLEY LAKE ASSOCIATION BOARD MINUTES
JUNE 26TH, 2010

Members Present:  Ray Smith, Dave Lind, Bruce Kuehn, Bill Triplett, Mark Jurchen, Tim Paulus, Sean Kaneski, Steve Caouette.  The meeting was called to order by President Bill at 8:35AM.

Treasurer’s Report:  Dave reported for Jeff and presented the June financial statement which reflected a total of $9,877.88 in all accounts.  That includes $2,384.09 in the Bob Johnson Memorial Fund and $2,761.91 in the Lake Improvement Account.  A total of 34 members have renewed with dues income of $850.  He also shared that Jeff indicated we had received much positive feedback on the dues statements.  Mark moved and Sean seconded a motion to approve.  Motion carried.  (view)

Secretary’s Report:  Mark submitted the minutes for the previous meeting via email.  Dave seconded the submission.  The board approved the minutes.

Lake Improvement District:  Dave reported that he and Mark are still working on the insurance issue.  They have concerns about spending $1,000 to $2,000 annually of LID funds for insurance and administration.  He indicated that the board would discuss lowering the levy for the coming year as we had used little of the funds for treatment this year.  He also said that the coontail has been very prolific and needs to be addressed.

Shoreline/Docks:  Dave said that one of the lake residents has agreed to have their dock removed.  Dave is working on that.  Mark suggested that we contact Troy Huber to check on costs for utilizing his barge to remove structures and other debris from the lake shore.

Water Management Plan:  It is the end of the 5th year for our current plan and it will need to be updated this year.  A current plan is a requirement for seeking grants from various sources.

Bandstand Donation:  After discussion about utilization of Association Funds for non-lake projects, Mark made a motion and Dave seconded it, to use $500 of the Bob Johnson Memorial fund to cover the donation to the City of Pequot.  Motion carried.

Propane Proposal:  A letter was received from a propane gas supplier in Brainerd to request endorsement from the Lake Association.  It was decided not to proceed with the endorsement.

Welcome Packets:  Dave and Ray will work on updating the letter and providing Welcome packets to new residents.

Pine Grove Road:  A letter from our Association was reviewed to address the run-off concerns below the intersection of Pine Grove and Hubbard Streets.  The Association is concerned with the silt, debris, and chemicals that enter the lake from the runoff.  Mark moved and Tim seconded a motion to send the letter.  Motion Approved.

The meeting was adjourned at 9:10AM

Respectfully submitted,

 

Mark  Jurchen
Secretary


Meeting Minutes: May 2010

SIBLEY LAKE BOARD OF DIRECTORS
MEETING MINUTES, MAY 22ND, 2010

Members Present:  Bruce Kuehn, Mike Ridgley, Mark Jurchen, Jeff Benson, Bill Triplett, Dave Lind, Kirby Koster, Steve Caouette, Tim Paulus, and Mimi Swanson.  The meeting was called to order at 8:33AM by President Bill.

Treasurer’s Report:  Jeff reported total balances of $9,634.83.  That includes $2,384.09 in the Bob Johnson Memorial Fund and $2,761.91 in the Lake Improvement Account.  Jeff moved and Mark seconded a motion to approve.  Motion carried.

Secretary’s ReportMark moved and Mike seconded a motion to approve the minutes which were distributed via email previously.  Motion carried.

Water Quality:  Dave reported that Steve will do the collection of the water samples and Sean would deliver the samples to the MPCA.  The first testing will begin in June.

Lake Improvement District:  Dave said that we needed to treat about 2.5 acres this year at a cost of approximately $1,000.  There is little or no curly leaf in the lake at this time.  The previous treatments have been a success.  It was the consensus of the board that the LID continue to accumulate funds for other exotic species that may be found in our lake.  The board of the LID makes the final determination.

Shoreline:  Mimi and Tim both indicated that they had observed a considerable amount of debris in the spring and we still have a number of old docks and other items on the shore.  An article addressing this will be placed in the annual newsletter.

Membership Dues:  Jeff shared that the dues statements would go out soon, possibly to be included with the mailing of the newsletter.  On previous board action, the dues were increased to $25 for the coming year.

School Participation:  Mark reported that he will wait until fall to contact the school to see if they are willing to participate in water quality testing.  Budget cuts and staff changes should be complete by then.

Sibley ApparelMark moved and Jeff seconded a motion to spend up to $200 for samples of Sibley Lake apparel for display and raffle prizes at the Annual Meeting.  Motion carried.

Annual Meeting:  The annual meeting for both the Sibley Lake Association and the Sibley Lake Improvement District will be held Saturday, July 17th beginning at 9:30AM.  Due to an activity being scheduled in the afternoon for Sibley Park, the annual meetings and cleanup needs to be complete by 1:00PM.  Final arrangements for the picnic will be discussed at the June Board Meeting.

Next Board Meeting, Saturday, June 26th. 8:30AM at the Lakes State Bank.

Respectfully submitted,

 

Mark Jurchen, Secretary
Sibley Lake Association


Meeting Minutes: April 2010

SIBLEY LAKE ASSOCIATION BOARD MEETING MINUTES
APRIL 17TH, 2010

Members Present:  Bruce Kuehn,  Mark Jurchen, Dave Lind, Bill Triplett, Mike Ridgley, Jeff Benson, Tim Paulus, Mimi Swanson, Kirby Koster, and Sean Kaneski.  The meeting was called to order by President Bill at 9:32AM

Treasurer’s Report:  Jeff reported total balances of $9,834.83 in all accounts.  That includes $2,961.91 in the weed control fund along with $2,384.09 in the Bob Johnson Memorial fund.  He shared that 90 property owners had renewed their membership with a total of $1,930 in dues.  Also 7 of 13 Cass County property owners had contributed a total of $852 to the weed control fund.  Jeff moved and Mark seconded motion to approve.  Motion carried.

Secretary’s ReportMark submitted emailed minutes for approval.  Dave seconded the motion.  Motion approved.

Fish Stocking:  Mark reported that the fish stocking report on the DNR website indicated that Sibley Lake was stocked with 3,866 fingerlings weighing 255 pounds total.  Fingerlings are one to six months old and range from 1 to 12 inches long. 

Water Quality and Sampling:  Sean shared with the board that the program is all set to go for this summer.  The lab has been paid for the testing and he will coordinate the collection and delivery of the lab samples.

Mimi also shared an article from Lake Country Living on the Bungo Creek Watershed affecting the Whitefish Chain.  They are also testing and found phosphorous levels which were elevated.  The Pine River Watershed District is also working on the high levels of phosphorous in their watershed area.

Lake Improvement District:   Dave reported that he had met with Patrick Selter from Professional Lake Management.  Patrick will pay the fee for this year’s treatment permit and they will coordinate the process for this summer.  One bill for the treatment and the fee will be submitted to the LID at the County.

Dave and Mark also reported on their meeting with Mitch Brink, Water Protections Specialist at the Crow Wing County Land Services.  Mitch shared with  them that he has been hired to coordinate the efforts on water quality issues within the county and will work closely with Lake Associations.  They also reported that the county will be setting aside $1,000 of the funds within the LID for administrative costs.  He informed Dave and Mark that the LID would also be required to purchase their own liability insurance coverage. 

New Weed:  The board discussed the discovery of a new weed which resembles a “Christmas Tree” in Sibley.  Mimi will collect a sample and take it in to Patrick at Professional Lake Management.

Shoreline Efforts:  After further discussion on a possible “Clean-up Day”, the board decided not to pursue that coordinated effort due to possible issues with garbage being dumped in the dumpster, etc.  Mark and Mimi will survey the lake for problem areas.  The effort to remove debris will then be coordinated with the individual property owners.

Membership:  The board discussed revenue and costs incurred by the Association.  The expenses have been equal or greater then the revenue.  50% of the property owners have renewed their membership which accounts for $1,900.  Jeff moved and Mark seconded a motion to increase the dues to $25 a year beginning this year.  Motion carried.

Sales Tax Monies:  Mike shared that about $7,000,000 will be available to Minnesota organizations for various water quality projects.  There have been about 30,000 requests.  Crow Wing County has received about $180,000.  A limited amount of money for numerous needs.

Fishing Pier:  Mark shared that he had inspected the fishing pier and that it had weathered another winter well.  It does need to be reset.  Sean, Jeff, Dave, and Mark will adjust the pier.

Newsletter:  Mark asked for articles for the spring/summer newsletter.  The goal is to mail it in late May or early June.

Bruce moved and Jeff seconded a motion to adjourn.  Meeting adjourned at 10:40AM.

Respectfully submitted,

 

Mark Jurchen, Secretary
Sibley Lake Association


Meeting Minutes: March 2010

SIBLEY LAKE ASSOCIATION BOARD MINTUES
MARCH 6TH, 2010

Members Present: Jeff Benson, Tim Paulus, Steve Caouette, Greg Karr, Bill Triplett, Mark Jurchen, and Sean Kaneski.  The meeting was called to order by President Bill at 8:35AM

Treasurer’s Report:  Jeff reported a total balance of $9,760.08 in all accounts.  There is $2,384.09 in the Bob Johnson Memorial fund.  A total of $742 has contributed to the Weed Control fund by Cass County residents.  7 out of 13 have made that contribution.  Jeff moved to approve and Mark seconded the motion.  Report approved.

Secretary’s ReportMark submitted the minutes for approval which were distributed by email.  Jeff seconded the motion.  Motion carried.

Fish Stocking:  Jeff reported that we were on the list to be stocked but no one was sure as to the status.  Mark will contact Tim Bastrop at the DNR.

Water Quality and Sampling:  Mark will check with the school to see if they are interested in working with the Association on water quality testing or on the field trip that was done last year.  Sean offered to continue the collection of water for the testing that was previously sponsored by the MPCA.  Sean moved and Jeff seconded a motion to spend $200 to continue the program.  Motion carried.

Shoreline Cleanup:  The board discussed the possibility of holding a June clean up day for the shoreline of Sibley.  A dumpster would be placed at the DNR landing and volunteers with pontoons would work with owners of the shorelines to pick up old docks, etc.  Mark will check with Mimi to see if she would chair the project.

Sales Tax Monies:  Mark reported that he had read that the counties will be responsible to working with local associations and projects in coordinating the funding of such endeavors with the sales tax monies.  Contact will be made with the county on this subject.

LID FundsSean moved and Greg seconded a motion to transfer the contributions from Cass County to the LID.  Motion carried.

After further discussion, a motion was made by Jeff and seconded by Greg to rescind the previous motion.  The motion carried.

Crow Wing County Land Services:  Mark reported that he had been contacted by Mitch Brinks, Water Protection Specialist, from the Crow Wing County Land Services.  They are reaching out to local lake associations in coordinating and becoming a partner in various projects and endeavors.  Mark indicated that he will contact Dave Lind and visit with Mr. Brinks about the new program.

The meeting was adjourned at 9:40AM.

Respectfully Submitted,

 

Mark Jurchen, Secretary
Sibley Lake Association Board